We value your privacy and take your expectations seriously in this regard. Therefore, we strive to explain clearly and plainly in this privacy policy what personal data we collect, how we use it, and what your rights are in this context.

This privacy policy applies to the processing of personal data in the context of legal services provided by Tenderlaw, concerning clients, visitors, suppliers, applicants, parties to proceedings, and their legal representatives. This includes providing legal services, fulfilling legal obligations, and for billing, administrative, and other purposes (such as our newsletters and contact form).

Data Controller

Tenderlaw bv
Torhoutse Steenweg 437
8200 Bruges
privacy@tenderlaw.be

The personal data we collect and process

The personal data we collect and process may include the following information (all such data referred to hereafter as “personal data”):

• Identity data (name, first name, company name, date of birth, etc.)
• Contact details (addresses, telephone numbers, email addresses, etc.)
• Professional data (employer, language, etc.)
• Financial data (bank account number, etc.)
• HR data (data relevant to assessing the profile and skills of an applicant)
• Personal data related to criminal convictions and offenses
• Special categories of personal data

How we process this personal data

This personal data may be collected directly when you provide us with your personal data, or when collected by third parties, or from publicly available sources.

We process your personal data:

• to comply with a legal obligation
• for our legitimate interests (such as in the interest of Tenderlaw or a third party, provided these interests are not overridden by your rights. These legitimate interests include organizing our internal operations, handling our cases, ensuring proper administration, ensuring adequate security, etc.)
• if you have given your consent or explicitly agreed to the processing of personal data
• to perform a contract (such as when processing is necessary for the performance of a contract in which you are a party or to take pre-contractual measures at your request)

We do not retain your personal data for longer than necessary for the purpose for which we collected it, within the limits set by law where it allows for a longer retention period.

Automated decision-making

We do not make decisions based solely on automated processing that produce legal effects concerning you or similarly significantly affect you.

Exchange of personal data

We do not sell or disclose your personal data to third parties and will only disclose it to comply with a legal obligation. We enter into agreements with companies (processors responsible for our IT infrastructure and other service providers in the context of our legal activities) who process your personal data on our behalf to ensure the same level of security and confidentiality of your personal data.

Security

We take the protection of your personal data seriously and implement appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure, and unauthorized alteration. If you believe your personal data is not properly secured or if there are indications of misuse, please contact us.

Cookies

Cookies are small text files that can be stored on your computer when you visit websites. The cookie policy is part of the privacy policy.

What are your rights and how to exercise them?

If you have a complaint, question, or issue regarding how we use your personal data, please contact us.

Tenderlaw bv
Torhoutse Steenweg 437
8200 Bruges
privacy@tenderlaw.be

If you contact us to exercise your rights, we will respond within 1 month. Exceptionally, this may take longer (up to a total of 3 months), but we will inform you within 1 month why this is the case. The ability to exercise your rights depends on the processing and the legal basis.

Please ensure it is always clear which right you wish to exercise and how (e.g., by email, by post, verbally, etc.) you wish to receive the information. Note that in certain cases, we may require more information to ensure we assist the right person.

Right of access

You have the right to request access to the personal data we hold about you. We can provide you with a free copy, but this does not apply to all documents, as we must also respect the rights and freedoms of others.

Right to rectification

If you believe your data is incorrect or outdated, you have the right to request us to correct it.

Right to object

You have the right to ask us to stop processing your personal data.

Right to restrict processing

You can ask us to restrict the processing of your personal data, for example, when we are verifying the accuracy of your personal data.

Right to erasure (“right to be forgotten”)

You have the right to ask us to destroy your personal data. If we are legally required to retain certain personal data, we cannot comply with this request.

Right to withdraw consent

For processing based on your consent, you have the right to withdraw that consent.

Right to data portability

You have the right to request certain personal data in an electronic format. This allows you to easily use them yourself or transmit them to others.

Right to object to automated decision-making

You have the right not to be subject to a decision based solely on automated processing.

Right to lodge a complaint with the supervisory authority

You have the right to lodge a complaint with the supervisory authority, which is the Data Protection Authority. You can reach them by email at the following address: contact@apd-gba.be and visit their website at https://www.gegevensbeschermingsautoriteit.be/.

More information about these rights

You can find more information about these rights at https://www.gegevensbeschermingsautoriteit.be/burger/privacy/wat-zijn-mijn-rechten.

This privacy policy was last updated on July 25, 2022.